charity number: 1104119
 

Friends of CME Trust Privacy Notice

How we collect information about you

We collect information in the following ways:

When you give it to us DIRECTLY including:

  • When you contact Friends of CME Trust to make a donation, register to receive news about our work or you telephone, email or write to us.
  • When you attend a meeting or event, fill out an interest or Gift Aid Declaration form and provide information about yourself.

When you give it to us INDIRECTLY through independent fundraising websites such as Just Giving, Give.net when you give a gift. However, we will NOT use this information to contact you or store this data unless you have specifically asked us to.

We DO NOT collect information when you use our website or use cookies or through data analytics such as Google Analytics.

What personal information we might collect about you

If you support us – for example, make a donation or sign up to receive news of our work – we will usually collect:

  • Your name
  • Your contact details including postal address and email
  • Your Gift Aid status

How we use this information?

  • Provide you with the information you have requested
  • Keep you up to date with our work and to ask for financial support – we usually only write 3 or 4 times a year
  • Keep a record of your correspondence and donations history
  • If you make a substantial gift, we may contact you to thank you and discuss how you might want to develop your interest in our work

We will NOT sell or share your personal details to third parties

Legal basis for processing your data:

Consent

From May 2018, we will process any new supporters’ data based on the consent you have given us.

Legitimate interest for existing supporters

If you are an existing supporter, we will use your support for us over the previous three- year period as a legitimate interest reason to continue sending you the newsletters you receive from us. This includes if you have made a donation to us or have not opted out of receiving our emailed newsletters. If you have previously asked us not to contact you, we will continue to respect your wishes.

Legitimate interest for potential supporters

We may rely on legitimate interest:

  • If you publicly share information about your interests and concerns that overlap with our work

We would use any information we gather to help us plan an appropriate approach to explore your interest in our work.

Opting out

You can change or stop what you receive from us by following the instructions at the bottom of any email or by contacting us through our website.

Protecting your personal information

The security of your information is very important to us. We ensure that there are appropriate controls and procedures in place to protect your personal details. Our database and accounting systems are password protected and paper copies are kept securely.

Friends of CME Trust only has volunteer Trustees and no employees. Personal data is only accessed by the Trustees when necessary.

We DO NOT share your information with third party service providers.

If required, we may need to disclose your details to the police, regulatory bodies or legal advisors.

We will only ever share your data in other circumstances if we have your explicit, informed and unambiguous consent.

Keeping your information up to date

We would really appreciate it if you let us know if your contact or personal details change as this gives us consent to use the updated information and continue to communicate with you.

We will hold your personal information on our systems for as long as it is necessary to communicate with you.

We will keep a record of any donations you have made for at least 7 years.

If you ask us to cease communications with you, we will keep a record of your contact details and appropriate information to enable us to comply with your request.

Right of access

You have a right to ask for a copy of the information we hold about you. If there are any discrepancies in the details we provide, please let us know and we will correct them.

If you want to access your information, send a description of the information you want to see and proof of your identity to Friends of CME Trust, 295 Hillgrounds Road, Kempston, MK42 8TH. We do not accept these requests by email, so we can ensure that we only provide personal information to the right person.

If you have any questions, please contact:info@friendsofcme.org

Changes to this notice

We may change this Privacy Notice from time to time. If we make significant changes in the way we treat your personal information. We will make this clear on our website or by contacting you directly.

May 2018